Emergency Information

Health Care Policy   102 CMR 7.05 (1) (a) 1-11

 1.    Emergency telephone numbers (Must be posted at each phone)
This address: Garden of Knowledge 40 State Road Plymouth, MA
508 – 830 – 6050

2.  Procedures for emergencies and illnesses ( parents must receive a copy)

In the event of an emergency that requires a child or children to be transported to a hospital, an ambulance will be called for transport and parents will be notified immediately by telephone.

In the event that parents are unable to be reached, the designated person on the child’s emergency form will be contacted immediately while still attempting to contact parents.

If an emergency should occur while children are off school premises such as on walks or field trips, a cell phone will always be in the first aid kit being traveled with. First aid will be administered as needed and/ or 911 will be called accordingly.

 

3. Procedures for using and maintaining first aid equipment

Location of first aid kits are located and posted in each bathroom.

First Aid Kits will be brought to outside premises on a daily basis and on any field trips as well.

Contents of First Aid Kits shall include (but not limited to); adhesive tape, Band-Aids, gauze pads, gauze roller bandage, disposable latex gloves, instant cold pack, scissors, tweezers and thermometer. (A cordless school phone will be brought outside each time, and cell phone will be taken on walks or field trips.)

The teacher who is supervising the injured or ill child will administer and replace any item(s) as needed.

An illness/ injury report form will be provided to the parent within 24 hours and a copy will be maintained in child’s record.

 

4. Plan for evacuation of center in emergency (must be posted at each exit)

During evacuation of the center, lead teacher will evacuate children immediately. Lead teacher will be responsible for attendance records, taking attendance and making sure that all children and adults have cleared the building. All children and teachers will evacuate out of the designated doors  and go to the front of the garage (at a safe distance away if fire) to await attendance check.

If children cannot return into the school, they will be led by the lead teacher and all other staff to the designated safe house. Site: 42 State Rd. (This is the residence of Louise and Erdjan Salih– just a walk up the driveway.) Tel.#  508-830-1719 (For emergencies only please)

Attendance will be marked each day by a when the child arrives and an X when the child departs. Parents will also be required to sign the time that their child arrives and departs each day.

Each Lead teacher is responsible for keeping attendance records per classroom and teacher who opens and closes will be responsible for school total attendance. Lead teacher is responsible for assuring that evacuation drills are held at least bi-monthly. Records will be kept in the evacuation log to include time, date and effectiveness of drill. Log is located in the directors’ office in the binder labeled “Evacuation/ Fire Dills.”

 

5. Plan for meeting the individual needs of mildly ill children while in care

(parents must receive a copy)

Mildly ill children will remain under supervision either in the office or on a cot in a separate part of the school. A teacher qualified staff member with current First Aid Certification will stay with child at all times.

Parents will be notified and temperature will be taken when necessary. Child should be able to have lunch or snack if he/ she is able and play materials should be offered while waiting for the arrival of parents. (Toys and blankets should be washed and disinfected after use.) Any contactwith other children should be discouraged.

 

6. Plan for administering medication including prescription, non-prescription and topical medications (parents must receive a copy)

All parents who wish their children to be administered medication must do the following:

a.) Sign and fill out medical form.

b.) Have medication in its original container (prescription only).

NO MEDICATION WILL BE ADMINISTERED IF IT IS NOT A PRESCRIPTION UNLESS IT IS ACCOMPANIED BY A DOCTOR’S PAPER STATING THAT THE CHILD CAN BE ADMINISTERED THE MEDICATION. THIS INCLUDES ALL TOPICAL MEDICATIONS. (ex. Sun tan lotion.)

All staff are required to do the following:

a)      Sign and date medication log each time medication is administered.

b)     Make sure all medication is in a safe place locked away from children.

c)      All left over medication will be given to the parent at the end of school session.

Medication Log is located in the director’s office in the binder labeled “ Documentation”.

 

7. Plan for meeting specific health care needs.

Upon learning that a child has a specific health care need, allergy, medical condition etc., the Director will follow-up and request additional information in writing from the child’s health care or service provider. Staff assigned will be notified of child’s special needs.

All allergies and /or emergency medical information will be posted on refrigerator in the kitchen as well as being posted in other locations near possible usage of such as needed.

 

8. Procedures for identifying and reporting suspected child abuse or neglect to the      Department of Social Services and to the Department of Early Education and Care.

Any evidence of abuse should be reported to the director, who will then in turn determine its validity and notify or meet with parents on the report. All staff members are mandated reporters. This means that it is required that all staff must report any and all signs of abuse or neglect to the Director or Administrators.

These following steps will be taken when there is evidence of a suspected abuse or neglect.

(a)    All staff are mandated reporters. Staff member will report verbally to Director about any suspected               abuse.

(b)     Staff member will then make a written report to Administrator using center forms.

(c)     Copy of report shall be put in child’s file.

(d)     Administrator shall immediately report suspected abuse or neglect to the Department of Social               Services.

(e)    Administrator shall immediately report suspected abuse or neglect to the Office (D.E.E.C.) immediately after filing a 51A report, or learning that a 51A report has been filed on behalf of a child, while in the care of the program, or during the program’s related activities.

(f) The licensee shall cooperate in all investigations of abuse or neglect, including identifying parents of children currently of previously enrolled in the program.

 

Documenting abuse/neglect: All suspected abuse/neglect should be documented with the following:

a. Name of Child

b. Date

c. Comments and or suspected signs

d. Signature of staff member and signature of superior

 

Any evidence of abuse or neglect of staff persons should be reported to the director, who will in turn report to the licensee/ owner.

These following steps will be taken when there is evidence of a suspected abuse or neglect.:

 

(g)  All staff are mandated reporters. Administrative staff member will report verbally to licensee/owner of suspected abuse.

(h) Administrative staff member will then make a written report to Administrator using center forms.

(i) Copy of report shall be put into staff file.

(j) Alleged abusive or neglectful staff member will not be allowed to have direct contact with child until investigation is completed, and for such time as the Office requires.

(k) Administrator shall immediately report suspected abuse or neglect to the Department of Social Services.

(l) Administrator shall immediately report suspected abuse or neglect to the O.C.C.S. immediately after filing a 51A report, learning that a 51A report has been filed, while in the care of the program, or during the program’s related activities.

(m) The licensee shall cooperate in all investigations of abuse or neglect, including identifying alleged staff and children currently or previously enrolled in the program.

 

9.  Injury Prevention Plan

Each teacher is responsible for the daily monitoring of their classroom &/or the designated area for the removal and/or repair of hazards.

Director and lead teacher are to be notified in writing of problems or hazards in the school.

Injury log is maintained by each teacher who handles injury along with an illness/injury report form

Lead teacher is to be notified of any injury and parents are to be notified before each child leaves the center.

Director and lead teacher will check injury log on the first Friday of each month to see if there is a correlation between injury, child, and play equipment or play area.

Teachers are required to document all accidents and injuries on an illness/injury report form and into injury log.

After parents have been notified, injury form must be put into child’s folder.

Illness/injury forms are in file under (Illness /Injury Forms).

Log is located in the director’s office in the binder labeled “DOCUMENTATION”.

 

10. Plan for managing infectious disease

Fresh air is important! Even in very cold weather, windows and doors shall be opened at least once a day to allow the center to be thoroughly aired out (when children are not present).

All rooms and necessary equipment will then be cleaned and sprayed with a disinfectant approved by the Environmental Protection Agency.

Enough space for the number of people is important. Crowding leads to the spread of infection. OCCS regulations require 35 square feet of floor space per child. Discourage children from crowding into small spaces.

Learn how to sneeze and cough. Sneezing and coughing should be aimed toward your biceps instead of into hands that would touch things and spread germs. Otherwise they should cough or sneeze into a tissue and then wash their hands.

Parent’s will be notified verbally and in writing on the same day should any communicable disease such as chicken pox or measles (or salmonella) be introduced to the center.

Any child who has been absent due to a contagious disease may not return to the center without a doctor’s note stating that he/she may return to school on the given date.

 

11. Plan for infection control

All staff and children shall wash their hands with liquid soap and running water using friction. Hands shall be dried with disposable towels.Staff and children shall wash their hands at least at the following times: Upon arrival and before departure, Before eating and handling food, after toileting, after coming in contact with body fluids or discharges, after handling center animals or theirequipment, and after cleaning.( Children are not allowed to take part in the cleaning of animal habitats).

All staff members are required to wash all surfaces and specified equipment. Items should be washed with the disinfecting solution using the following schedule.

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